Job Vacancy Abuja, Federal Capital Territory Position Programs and Knowledge Management Specialist at Jhpiego

Responsibilities:

Program Management & Coordination

• Support QI program planning, implementation, and reporting, ensuring activities are delivered on time and in line with approved workplans and policies.
• Assist in development and tracking of workplans, activity schedules, and budgets, and liaise with Government of Nigeria (GoN) stakeholders and implementing partners regarding planned activities.
• Coordinate logistics and operational support for QI, Leadership & Management, and learning activities at state, LGA, facility, and community levels.
• Support preparation and coordination of meetings, trainings, and workshops, including scheduling, participant communication, attendance lists, meeting materials, minute-taking, and follow-up actions.
• Maintain program management tools such as scorecards, stakeholder databases, facility directories, trackers, and dashboards, ensuring regular updates and harmonization.
• Provide day-to-day coordination and backstopping support to state teams for QI, Leadership & Management, and learning activities across LGAs, facilities, and communities.
• Support state teams in planning and preparing activities, including development of activity schedules, logistics coordination, and follow-up actions.
• Assist in development, consolidation, and tracking of state-level workplans, activity trackers, and budgets, in collaboration with the QI Program Manager and state teams.
• Support national-level planning, coordination, and tracking of QI project activities across states, LGAs, facilities, and communities.
• Provide central coordination and logistical support for QI, Leadership & Management, and learning activities, including national and state-level meetings, trainings, and workshops.

2. Reporting, Data Coordination & Performance Tracking

• Coordinate and harmonize weekly, monthly, and quarterly progress reports from state teams, ensuring consistency, quality, and timeliness.
• Support collation, basic analysis, and synthesis ofquantitative and qualitative implementation data to inform management updates, donor inputs, and learning products.
• Ensure that required data and documentation areuploaded to approved web-based platforms (e.g., Creative/OneJhpiego and other project systems).
• Maintain and regularly update program management tools such as scorecards, stakeholder databases, facility directories, trackers, and other tools as required.

Knowledge Management, Learning & Communications

• Support implementation of a project knowledge management and comms plan, ensuring systematic capture and sharing of lessons learned and best practices from state implementation.
• Develop knowledge and communications products including success stories, program briefs, learning briefs, concept notes, articles, short posts, and evidence-based summaries.
• Identify creative and effective ways togenerate, package, and share knowledge, including use of visuals, short videos, voice-overs, and digital content.
• Coordinate learning forums, brown-bag sessions, and internal knowledge-sharing activities for Jhpiego and project teams.
• Support cohesion and quality assurance across knowledge, learning, and communications outputs, in line with Jhpiego standards.
• Collect, organise, index, and archive project documents (reports, presentations, training materials, meeting records) in line with documentation policies.
• Maintain a central digital repository of project materials (e.g., OneJhpiego), ensuring easy access, version control, and audit readiness.
• Develop and maintain systems for tracking project documents, approvals, and reporting cycles.
• Support drafting, editing, and proofreading of technical and programmatic reports and materials as requested.

Collaboration & Other Duties

• Collaborate closely with all units and state teams, addressing feedback and supporting continuous improvement.
• Provide strategic program summaries and presentations for internal management and stakeholder engagements.
• Support planning and overseeing of relevant events, meetings, and dissemination opportunities for sharing project learning and results.
• Perform other related duties as assigned by the QI Program Manager and Project Director

Required Qualifications:

• Bachelor’s degree in public health, Health Management, Social Sciences, Communications, Development Studies, or a related field (Master’s degree is an advantage).
• Minimum of 5–7 years of experience supporting program coordination, implementation support, knowledge management, or communications for donor-funded health projects.
• Experience supporting state-level implementation of health or Quality Improvement programs is highly desirable.
• Strong skills in coordination, documentation, reporting, and communication.
• Experience developing knowledge products, briefs, success stories, and learning materials.
• Familiarity with web-based platforms, document repositories, and basic data analysis tools.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Willingness to travel frequently to project states for implementation backstopping.

• Familiarity with Nigeria’s health systems and reporting structure and demonstrated ability to collaborate with government level officials to strengthen program implementation
• Excellent writing and communications skills, including demonstrated technical writing skills for publication
• Ability to work effectively with diverse international teams and willingness to learn and empower others
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• References will be required.
• Demonstrated ability in working and collaborating with a wide range of local and international partner organizations
• Demonstrated experience in maintaining donor relations
• Excellent skills in facilitation, team building and coordination

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.