Job Vacancy Abuja, Federal Capital Territory Position Senior Executive Assistant at TEDxMaitama Official
TEDxMaitama Official is currently hiring for the role of Senior Executive Assistant located in Abuja. This position is Full-time.
We seek candidates with strong abilities and beginners/seniors experience. Our company values integrity, discipline, and accountability in our team members.
As a company in the (according to the company) sector, TEDxMaitama Official invites interested applicants to submit their applications.
Job Information
| Company: | TEDxMaitama Official |
| Position: | Senior Executive Assistant |
| City: | Abuja, Federal Capital Territory |
| Province: | Federal Capital Territory |
| Education: | Confidential |
| Job Type: | Full-time |
Job Description
TEDxMaitama Official
Admin & Office
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Job descriptions & requirements
Job Title: Senior Executive Assistant
Organization: TEDxMaitama
Reports To: Convener & Executive Leadership
Location: Abuja (Remote)
Employment Type: Contract / Full-time (Event Cycle Based)
About TEDxMaitama
TEDxMaitama is a leading ideas platform committed to amplifying powerful stories, bold conversations, and transformative ideas from Africa to the world. We convene visionary leaders, creators, policymakers, and change-makers to spark dialogue and inspire action across sectors.
As we prepare for our next phase of growth and flagship events, we are seeking a highly competent Senior Executive Assistant to serve as a strategic partner to the Convener and executive leadership.
Role Overview
The Senior Executive Assistant (SEA) will provide high-level administrative, operational, and strategic support to the Convener of TEDxMaitama. This role goes beyond diary management—you will act as a trusted gatekeeper, thought partner, and execution powerhouse ensuring seamless coordination across leadership, partners, speakers, sponsors, and internal teams.
This role is ideal for someone who thrives in fast-paced, high-impact environments and understands discretion, structure, and excellence.
Key Responsibilities
Executive & Strategic Support
- Serve as primary point of contact between the Convener and internal/external stakeholders
- Manage complex calendars, scheduling high-level meetings, speaking engagements, and travel
- Prepare briefing notes, talking points, meeting agendas, and post-meeting action trackers
- Anticipate needs, prioritize tasks, and ensure executive focus remains on high-impact work
Operations & Coordination
- Track deliverables across departments (Partnerships, Programming, Media, Operations)
- Follow up on action items and ensure timely execution
- Support planning and execution of TEDxMaitama events, salons, and partner engagements
- Coordinate logistics for speakers, partners, and VIP guests when required
Communication & Documentation
- Draft and review professional emails, invitations, memos, and official correspondence
- Maintain organized records, documents, and confidential files
- Assist with reports, presentations, proposals, and concept notes
Stakeholder & Relationship Management
- Liaise with speakers, sponsors, ambassadors, partners, and global collaborators
- Represent the Convener with professionalism, warmth, and clarity
- Manage sensitive information with absolute discretion
Required Qualifications & Skills
- Bachelor’s degree (Master’s degree is an advantage)
- 5+ years experience as an Executive Assistant, Senior EA, Chief of Staff–style role, or similar
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- High emotional intelligence and professional discretion
- Ability to work independently and under pressure
- Strong proficiency in Google Workspace, Microsoft Office, Notion, and collaboration tools
- Experience working with founders, CEOs, or senior leadership preferred
Desired Attributes
- Proactive, detail-oriented, and solutions-driven
- Calm under pressure with excellent judgment
- Passionate about ideas, leadership, impact, and storytelling
- Comfortable in high-level rooms and dynamic environments
- Aligned with the mission and values of TEDx
What You’ll Gain
- Front-row access to thought leaders, innovators, and global conversations
- Opportunity to work closely with the Convener and executive leadership
- Meaningful contribution to one of Africa’s most impactful idea platforms
- Professional growth, visibility, and influence
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Benefit
- Collaborative work environment
- Professional training
- Opportunities for promotion
- Access to the latest technology
- Skill development
- Recognition and performance awards
- Professional networking opportunities
- Valuable work experience
- Opportunities to contribute to business growth
- Work-life balance
Requirements
- Able to Work Under Pressure
- Physically and Mentally Healthy
- Minimum Education of High School Diploma
- Good Communication Skills
- Able to Work in a Team
- Experience in the Related Field (Preferred)
- Minimum Age of 18 Years
- Willing to Be Placed in the Designated Work Location
- No Criminal Record
Company Address
| Province | Federal Capital Territory |
| City | Abuja |
| Google Map | Google Map |
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